The Human Resources Division of the Administrative Office
of Courts provides a full range of human resources services to the judicial branch
of government and the general public. Direct support is provided to approximately
1,954 Unified Judicial System officials and employees. As of December 2015, these
officials and employees include 149 appellate judges and employees, 1,724 trial
court officials and employees (appx. 384 are county funded employees), 3 Alabama
Sentencing Commission employees, and 78 Administrative Office of Courts (AOC) staff.
The personnel operations section of this division processes
all personnel actions. In fiscal year 2015, more than 2,953 separate actions were
processed manually, including appointments, separations, leaves without pay, three
and six month probationary paperwork, and longevity bonuses, preparing and distributing
salary adjustment invoices, as well as, other miscellaneous actions such as tax,
address, and name changes. The operations section maintains all employee personnel
records and position control for the judicial branch of government, using an automated
information system and periodic reports. This section also audits all Unified Judicial
System payrolls and certifies state service for the annual longevity bonus and conducts
background checks and E-verify for applicants for the pre-employment screening process.
The payroll section of the Human Resources Division provides
or processes services such as: daily data entry, timesheets, one-time pay, supplemental
pay, circuit clerks’ restitution, reimbursement checks, Title IV-D payments, duplicate/cancelled
warrants, county supplement, FICA cut offs, W-2 requests through the year, JPO fund
updates, insurance, reimbursement for separated/terminated/retired employees, longevity
bonuses, deferred compensation (e.g., Great-West, RSA-1, United Way) funding source/organization
code changes, unemployment compensation, insurance billing, direct deposits, employment
verifications, retirement contributions, and miscellaneous deduction.
The Human Resources Division is responsible for monitoring
a leave program (Human Resources Desktop) for approximately 1,500 leave-earning
UJS employees. Because leave represents a potential debt of the UJS, the Human Resources
Division audits leave accounts annually. In calendar year 2015, the AOC and the
trial courts’ total leave liability exceeded $12,000,000.00 and separation costs
Testing and Recruitment
For fiscal year 2015, approximately 164 applicants took
the written court specialist examinations that were given in the State of Alabama.
In addition to maintaining the open and promotional court specialist registers,
the division issued numerous special job announcements for positions at the AOC,
the trial courts, the appellate courts, and the State Law Library. Approximately
700 applications were received from these announcements.
Equal Employment Opportunity
As of December 2015, there were 429 minorities employed
in the UJS. This included 50 elected officials. Minorities comprised 21.95 percent
of the total Unified Judicial System work force. The Human Resources Director is
also the EEOC Officer for the UJS.