General
The Alabama Administrative Office of Courts (AOC) is currently accepting applications from qualified individuals to fill a vacancy in the class of COURT SPECIALIST I for Coffee County. Applications for this class will be accepted on an ongoing basis.
Work Setting
This is entry-level court clerical work in the office of a Circuit or District Clerk that follows well defined procedures:
- Employees assist the public, parties to cases, attorneys, and judges both over the counter and by telephone by providing general information which may involve referring to court calendars, case action summaries, fee sheets, case files, etc.
- The consequences of error by employees in this class can have serious repercussions; the misfiling of papers, failure to enter returns or issue subpoenas can seriously retard the progress of a case in the court system.
- Supervision received is direct and constant until the employee masters his well-defined area of responsibility.
- As the employee becomes more proficient in his assigned duties, there is more opportunity for initiative and independent judgment.
Typical Duties
May not include all of the duties listed, nor do the examples cover all of the duties which maybe performed:
- Accepts new suits for filing, verifies and receipts filing fee, assigns case number and prepares case file folder.
- Performs simple docketing such as posting uniform traffic citations, sheriff returns of witness subpoenas, summons, executions, etc., to case action summaries using manual or computerized system.
- Assists in the preparation of checks and writing receipts for jurors which involves computing their pay; prepares juror excuse slips.
- Receives monies and records payment by posting to fee sheet manually or on computer.
- Prepares receipts.
- Balances cash drawer against receipt documents.
- Provides general information to the public, attorneys and judges which may involve referring to calendars, indexes, case files and trial or motion dockets, etc.
- Responsible for all financial transactions (must balance to receipts daily).
- Performs related work as required.
Required Knowledge And/Or Skills
- Ability to effectively communicate with judges, attorneys, court personnel and general public.
- Congenial personality a must.
- Ability to adhere to prescribed office regulations.
- Ability to make good decisions.
- Knowledge of proper office etiquette, dress and professionalism.
- Knowledge and proper use of business writing skills, grammar, and spelling.
- Ability to make simple computations and tabulations accurately, with reasonable speed.
- Ability to keyboard with speed and accuracy.
- Knowledge of Microsoft Office applications.
- Ability to learn and utilize computer applications.
Minimum Qualifications
Any combination of training and experience equivalent to:
- Graduation from a standard senior high school.
- Possession of a GED equivalency.
- Successful completion of a written test.
Benefits
Depending on job type, employees could be offered a competitive benefits package which includes health, dental, and life insurance, paid annual and sick leave, paid holidays, and a retirement program.
I9
Prior to your employment, you will be required to provide to your employer documentation of your identity and employment eligibility in order to comply with the Immigration Reform and Control Act of 1986.
E-Verify
E-Verify is a web-based system that allows enrolled employers to confirm the eligibility of their employees to work in the United States. E-Verify employers verify the identity and employment eligibility of newly hired employees by electronically matching information given by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS).
Background Check
Employment may be conditional upon the potential employee passing a background check. Candidates will be asked to provide consent prior to the administration of background checks.
Equal Employment Opportunity
Discrimination against any person in recruitment, examination, appointment, training, promotion, retention, discipline, or any other aspect of personnel administration because of political or religious opinions or affiliations or because of race, national origin, or any other non merit factors is prohibited. Discrimination on the basis of age, sex, or physical disability is prohibited except where specific age, sex, or physical requirements constitute a bona fide occupational qualification necessary to proper and efficient administration.
Request For Accomodation
Under the Americans with Disabilities Act, it is the responsibility of the applicant with a disability to request accommodation which he/she requires in order to participate in the application or examination process. The AOC Human Resources Division reserves the right to require documentation of the need for accommodation under the ADA. In order to request accommodation in the application or testing process, contact the AOC Human Resources Division.
Contact Information
It is your responsibility to provide accurate contact information (address, phone, email) so that we can contact you about jobs your are interested in.
How to Apply
Qualified individuals should complete the Alabama Unified Judicial System’s Employment Application ( Form PERS 22 Rev. 10/19), which can be obtained at the AOC Human Resources Office, or the web site at: (https://humanresources.alacourt.gov), or the local offices of the Alabama State Employment Service. Resumes may be submitted with the application, but will not be accepted as a substitute for the application form.