Personnel Operations
The personnel operations section of this division processes all personnel actions. In fiscal year 2023, more than 2,488 separate actions were processed manually, including appointments, separations, leaves without pay, three and six-month probationary paperwork, longevity bonuses, preparing and distributing salary adjustment invoices, as well as other miscellaneous actions. The operations section maintains all employee personnel records and position control for the judicial branch of government, using an automated information system and periodic reports. This section also audits all Unified Judicial System payrolls and certifies state service for the annual longevity bonus and conducts background checks and E-verify for applicants for the pre-employment screening process.
Payroll Operations
The payroll section of the Human Resources Division provides or processes services such as: daily data entry, timesheets, one-time pay, supplemental pay, circuit clerks’ restitution reimbursement checks, Title IV-D payments, duplicate/cancelled warrants, county supplement, FICA cut offs, W-2 and eMap service requests through the year, JPO fund updates, insurance, reimbursement for separated, terminated, retired employees, longevity bonuses, deferred compensation (e.g., Great-West, RSA-1, United Way) funding source/organization code changes, unemployment compensation, insurance billing, direct deposits, employment verifications, retirement contributions, and miscellaneous deduction.
Benefits
The Human Resources Division is responsible for monitoring a leave program (Human Resources Desktop) for approximately 1,231 leave-earning UJS employees. Because leave represents a potential debt of the UJS, the Human Resources Division audits leave accounts annually. In fiscal year 2023, the Unified Judicial System’s total leave liability exceeded $966,741.00 and separation costs exceeded $999,999.00.
Equal Employment Opportunity
As of December 2023, there were 472 minorities employed in the UJS. This included 70 elected officials. Minorities comprised 27.10 percent of the total Unified Judicial System work force. The Human Resources Director is also the EEOC Officer for the UJS.